How To Use Calendly Alternatives With Office 365 [2026]

Time required: 30 minutes

You’re tired of playing email tag with clients and colleagues to schedule meetings. You want to find a simple way to share your availability and let others book time with you. You’ve heard of Calendly, but you’re not sure how to use it with Office 365.

Step 1: Sign up for Calendly

You’ll start by going to the Calendly website and clicking on the “Sign up” button. You’ll see a form asking for your name, email address, and password. Fill out the form and click “Create account”. Pro tip: Use your work email address to make it easier to connect with Office 365 later.

Step 2: Connect Calendly to Office 365

After signing up, you’ll be asked to connect your calendar. Click on the “Connect to Office 365” button and follow the prompts to authorize Calendly to access your Office 365 account. You’ll see a screen asking you to grant permission for Calendly to read and write to your calendar. Click “Accept” to continue. You’ll now see your Office 365 calendar connected to Calendly.

Step 3: Set up your Calendly profile

You’ll be taken to your Calendly dashboard, where you can set up your profile. Click on the “Profile” tab and fill out your name, title, and company. You can also add a profile picture and bio. Pro tip: Make sure your profile is complete and professional, as it will be seen by clients and colleagues who book meetings with you.

Step 4: Create a meeting type

Next, you’ll create a meeting type. Click on the “Meeting types” tab and click the “New meeting type” button. Choose the type of meeting you want to create, such as a 30-minute call or a 1-hour meeting. Set the duration, location, and any other details you want to include. Pro tip: Use the “Buffer” feature to add time between meetings, so you’re not rushed or overwhelmed.

Step 5: Share your Calendly link

Once you’ve created your meeting type, you can share your Calendly link with others. Click on the “Share” button and copy the link. You can paste this link into an email, onto your website, or into a social media post. When someone clicks on the link, they’ll see your availability and can book a meeting with you.

Step 6: Customize your Calendly settings

You can customize your Calendly settings to fit your needs. Click on the “Settings” tab and explore the options. You can set your time zone, language, and notification preferences. You can also connect other calendars, such as Google Calendar or iCloud Calendar.

Step 7: Upgrade to a paid plan (optional)

As of 2026, Calendly offers a free plan, as well as several paid plans starting at $8 per user per month. If you need more features, such as custom branding or integration with other tools, you can upgrade to a paid plan. Click on the “Upgrade” button and choose the plan that’s right for you. Try Calendly free or upgrade to a paid plan to get more features.

Common Mistakes

When using Calendly with Office 365, it’s common to make mistakes such as not connecting your calendar correctly or not setting up your meeting types properly. Make sure to double-check your settings and test your Calendly link before sharing it with others.

Troubleshooting

Here are some common problems you might encounter when using Calendly with Office 365, along with their solutions:

1. Calendar not connecting: If your calendar is not connecting, try restarting the connection process or checking your Office 365 account permissions.
2. Meetings not syncing: If your meetings are not syncing between Calendly and Office 365, check your calendar settings and make sure you’ve granted the correct permissions.
3. Error messages: If you’re seeing error messages, try clearing your browser cache or reaching out to Calendly support for help.

What to Do Next

Now that you’ve set up Calendly with Office 365, you can start sharing your link with clients and colleagues. You can also explore other features, such as integrating Calendly with other tools or using Calendly’s mobile app. Pro tip: Use Calendly’s analytics to track your meeting bookings and see how you can improve your scheduling process.

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Frequently Asked Questions

What is Calendly and how does it work?

Calendly is a scheduling tool that allows you to share your availability with others and let them book meetings with you. It integrates with your calendar, so you can avoid double-booking and make sure you have enough time for each meeting. With Calendly, you can create different meeting types, set buffers between meetings, and customize your scheduling process to fit your needs.

Can I use Calendly with other calendar tools?

Yes, Calendly can be used with other calendar tools, such as Google Calendar or iCloud Calendar. You can connect multiple calendars to your Calendly account and use them to schedule meetings. This is especially useful if you have multiple calendars or use different calendars for personal and work appointments.

How much does Calendly cost?

As of 2026, Calendly offers a free plan, as well as several paid plans starting at $8 per user per month. The paid plans offer additional features, such as custom branding, integration with other tools, and advanced analytics. You can try Calendly free or upgrade to a paid plan to get more features.

Can I customize my Calendly link and settings?

Yes, you can customize your Calendly link and settings to fit your needs. You can choose the type of meetings you want to offer, set buffers between meetings, and customize your notification preferences. You can also use Calendly’s analytics to track your meeting bookings and see how you can improve your scheduling process. Try Calendly free to see all the customization options.